A Data Entry/CAFM Operator is responsible for maintaining and updating data within a Computer-Aided Facility Management (CAFM) system, ensuring accuracy and efficiency in facility management operations. This role involves inputting, verifying, and organizing data related to facility assets, maintenance requests, and other operational information. They also play a crucial role in generating reports, assisting with space management, and contributing to the overall effectiveness of facility management processes.
Key Responsibilities:
Data Input and Maintenance:
Inputting and updating data related to facility assets, maintenance schedules, and other relevant information into the CAFM system.
Data Verification and Quality Control:
Ensuring the accuracy, consistency, and completeness of data by verifying information, correcting errors, and performing regular quality checks.
Report Generation:
Generating various reports from the CAFM system, such as maintenance schedules, asset reports, and cost analysis reports, to support decision-making.
Space Management Support:
Assisting with space allocation, move management, and other space-related tasks within the CAFM system.
Asset Management:
Tracking and managing facility assets within the CAFM system, including their location, condition, and maintenance history.
Maintenance Request Management:
Processing and tracking maintenance requests through the CAFM system, ensuring timely completion and proper documentation.
Data Organization and Retrieval:
Maintaining organized and accessible records of all facility-related data within the CAFM system, enabling efficient retrieval of information.
Collaboration and Communication:
Collaborating with other facility management personnel and stakeholders to ensure data accuracy and facilitate smooth operations.
System Support:
Assisting with the day-to-day operation of the CAFM system, including troubleshooting basic issues and providing support to users.
Skills and Qualifications:
Proficiency in using CAFM software and other relevant computer systems.
Strong data entry and data management skills.
Excellent attention to detail and accuracy.
Strong organizational and time management skills.
Ability to work independently and as part of a team.
Good communication and interpersonal skills.
Basic understanding of facility management principles (preferred).
In essence, the Data Entry/CAFM Operator is a crucial role in any organization with a facility management function, ensuring the accuracy and accessibility of information that supports efficient operations and effective decision-making.