Experience
 10+ years of office administration experience.
 Experience in the independent preparation of presentations and recurring reports.
 Experience in managing administrative tasks

Bachelor's degree in, Business Administration, or closely related major (Preferred)
 8 years’ proven experience in business management preferably in the engineering and construction industry
 Ability to understand the business/department strategy quickly, problem-solve, and make effective decisions in a fast-paced environment
 Excellent analytical thinking and problem-solving skills
 Ability to multi-Task
 Excellent organization skills
 Interpersonal skills to build effective relationships across all levels of the organization
 Excellent communicator (verbal and written) and a good command of English


Knowledge
 Expert in the use of Microsoft Word and Excel.
 Expert in the use of Microsoft PowerPoint.
 Expert in the use of Aconex.
 Expert in the use of SharePoint.


Skills
 Highly collaborative, open mindset, and strong communication skills.
 Strong verbal and written communication skills in the English Language
 Strong ability to prioritize tasks in a highly dynamic environment
 A keen eye for detail and neatness

Office and Site Supplies
o Survey team for needed inventory
o Develop and approve procurement list of inventory and specifications
o Identify vendor sources
o Procure contract for inventory
o Develop process for stationery and supplies management
o Maintain storage and distribution of stationery and supplies
 IT Equipment & Licenses
o Coordinate with IT equipment and license supply
o Develop and approve list and specifications of IT Equipment, software and licenses by role
o Procure license and software agreements not purchased through IT
o Procure equipment and devices not provided through shared services
o Develop process for license & IT Equipment management and tracking
 Vehicles
o Coordinate with Mobility and Transportation supply of vehicles & transportation
o Develop and approve list of Vehicle needs by role
o Initiate requests for vehicles through Mobility
o Develop vehicle requirements for SMP per policy and strategy
o Insert vehicle requirements into SMP and PMC contracts
o Track and monitor supply of vehicles to SMP and PMCs
 Accommodations
o Coordinate provision of accommodations and amenities with Community Services, Projects, Regions, etc.
o Identify list of onsite and remote working personnel by role
o Plan accommodations for ETSD personnel (FTE, SMP, PMC, etc.)
o Determine list of accommodation, amentities and service levels for non FTE
o Insert accommodation requirements into PMC and SMP contracts
o Track and monitor supply of accommodtions, amenities and services to SMP and PMCs
 Offices Allocation
o Coordinate provision of offices within Corporate Services, Projects and Regions
o Plan office allocations for ETSD personnel (NC1, NC2, Pioneer, Site Offices, ...) in coordination with divisions
o Insert office requirements into PMC